[{"data":1,"prerenderedAt":942},["ShallowReactive",2],{"handbook-\u002Fhandbook\u002Fcompany\u002Fsecurity\u002Fhuman-resources":3,"handbook-nav":231},{"id":4,"title":5,"body":6,"description":208,"extension":224,"meta":225,"navigation":226,"path":227,"seo":228,"stem":229,"__hash__":230},"handbook\u002Fhandbook\u002Fcompany\u002Fsecurity\u002Fhuman-resources.md","Human Resources Security Policy",{"type":7,"value":8,"toc":207},"minimark",[9,13,41,46,50,54,57,61,66,69,72,76,85,93,97,100,103,107,110,125,128,131,134,137,141,144,151,154,157,161,164,171,175,178,182,185,188],[10,11,5],"h1",{"id":12},"human-resources-security-policy",[14,15,16,29],"table",{},[17,18,19],"thead",{},[20,21,22,26],"tr",{},[23,24,25],"th",{},"Policy owner",[23,27,28],{},"Effective date",[30,31,32],"tbody",{},[20,33,34,38],{},[35,36,37],"td",{},"@ZJvandeWeg",[35,39,40],{},"2023-06-01",[42,43,45],"h2",{"id":44},"purpose","Purpose",[47,48,49],"p",{},"To ensure that employees and contractors meet security requirements, understand\ntheir responsibilities, and are suitable for their roles.",[42,51,53],{"id":52},"scope","Scope",[47,55,56],{},"This policy applies to all employees of FlowFuse, consultants, contractors and\nother third-party entities with access to FlowFuse production networks and\nsystem resources.",[42,58,60],{"id":59},"policy","Policy",[62,63,65],"h3",{"id":64},"screening","Screening",[47,67,68],{},"Background verification checks on FlowFuse personnel shall be carried out in\naccordance with relevant laws, regulations, and shall be proportional to the\nbusiness requirements, the classification of the information to be accessed, and\nthe perceived risks.",[47,70,71],{},"All third-parties with technical privileged or administrative access to FlowFuse\nproduction systems or networks are subject to a background check or requirement\nto provide evidence of an acceptable background, based on their level of access\nand the perceived risk to FlowFuse.",[62,73,75],{"id":74},"competence-performance-assessment","Competence & Performance Assessment",[47,77,78,79,84],{},"The skills and competence of employees and contractors shall be assessed as part\nof the ",[80,81,83],"a",{"href":82},"\u002Fhandbook\u002Fpeopleops\u002Fhiring\u002F","hiring process",". Required skills and competencies shall be listed in job\ndescriptions and requisitions, and\u002For aligned with the responsibilities outlined\nin the Information Security Roles and Responsibilities Policy. Competency\nevaluations may include reference checks, education and certification verifications,\ntechnical testing, and interviews.",[47,86,87,88,92],{},"All FlowFuse employees will undergo an ",[80,89,91],{"href":90},"\u002Fhandbook\u002Fpeopleops\u002Fperformance-review\u002F","annual performance review"," which will\ninclude an assessment of job performance, competence in the role, adherence to\ncompany policies and code of conduct, and achievement of role-specific objectives.",[62,94,96],{"id":95},"terms-conditions-of-employment","Terms & Conditions of Employment",[47,98,99],{},"Company policies and information security roles and responsibilities shall be\ncommunicated to employees and third-parties at the time of hire or engagement,\nand employees and contractors are required to formally acknowledge their\nunderstanding and acceptance of their security responsibilities.",[47,101,102],{},"Employees and relevant third-parties shall follow all FlowFuse information\nsecurity policies.",[62,104,106],{"id":105},"management-responsibilities","Management Responsibilities",[47,108,109],{},"Each policy owner shall be responsible for ensuring that information security policies\nand procedures are reviewed annually, available in the company handbook, and that\nemployees and contractors abide by those policies and procedures for the duration\nof their employment or engagement.",[47,111,112,113,117,118,124],{},"The primary source for the policies is the ",[80,114,116],{"href":115},"\u002Fhandbook\u002Fcompany\u002Fsecurity\u002F","company handbook",".\nThe review status of each policy is tracked in ",[80,119,123],{"href":120,"rel":121},"https:\u002F\u002Fapp.vanta.com",[122],"nofollow","Vanta",".",[47,126,127],{},"Annual policy reviews shall include a review of any linked or referenced procedures,\nstandards or guidelines.",[47,129,130],{},"PeopleOps shall ensure that information security responsibilities are\ncommunicated to individuals, through written job descriptions, policies or some\nother documented method which is accurately updated and maintained.",[47,132,133],{},"Compliance with information security policies and procedures and fulfillment of\ninformation security responsibilities shall be evaluated as part of the performance\nreview process wherever applicable.",[47,135,136],{},"Management shall consider excessive pressures, and opportunities for fraud when\nestablishing incentives and segregating roles, responsibilities, and authorities.",[62,138,140],{"id":139},"information-security-awareness-education-training","Information Security Awareness, Education & Training",[47,142,143],{},"All FlowFuse employees and third-parties with administrative or privileged\ntechnical access to FlowFuse production systems and networks shall complete\nsecurity awareness training at the time of hire and annually thereafter.",[47,145,146,147,150],{},"This is managed via the ",[80,148,123],{"href":120,"rel":149},[122]," platform.",[47,152,153],{},"Management shall monitor training completion and shall take appropriate steps to\nensure compliance with this policy. Employees and contractors shall be aware of\nrelevant information security and data privacy policies and procedures. The\ncompany shall ensure that personnel receive security and data privacy training\nappropriate to their role and data handling responsibilities.",[47,155,156],{},"In order to maintain a robust level of security awareness, the company will\nprovide security-related updates and communications to company personnel on an\non-going basis through the usual communication channels as needed.",[62,158,160],{"id":159},"termination-process","Termination Process",[47,162,163],{},"Employee and contractor termination and offboarding processes shall ensure that\nphysical and logical access is promptly revoked in accordance with company SLAs\nand policies, and that all company issued equipment is returned.",[47,165,166,167],{},"The full offboarding process is available ",[80,168,170],{"href":169},"\u002Fhandbook\u002Fpeopleops\u002Fhiring\u002F#offboarding","here",[42,172,174],{"id":173},"exceptions","Exceptions",[47,176,177],{},"Requests for an exception to this policy must be submitted by email to the CEO\nor CTO for approval.",[42,179,181],{"id":180},"violations-enforcement","Violations & Enforcement",[47,183,184],{},"Any known violations of this policy should be reported to the CEO or CTO.\nViolations of this policy can result in immediate withdrawal or suspension of\nsystem access and\u002For disciplinary action in accordance with company procedures\nup to and including termination of employment.",[186,187],"hr",{},[47,189,190,191,196,197,202,203],{},"Policy derived from ",[80,192,195],{"href":193,"rel":194},"https:\u002F\u002Fgithub.com\u002FJupiterOne\u002Fsecurity-policy-templates",[122],"JupiterOne\u002Fsecurity-policy-templates"," (",[80,198,201],{"href":199,"rel":200},"https:\u002F\u002Fcreativecommons.org\u002Flicenses\u002Fby-sa\u002F4.0\u002F",[122],"CC BY-SA 4 license",") and 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